Urban Odyssey Combo December

PARTICIPANT REQUIREMENTS

BEFORE PROCEEDING, PLEASE ENSURE THE FOLLOWING:

You are currently enrolled in High School as a student
You are enrolled in the Duke of Edinburgh Award Scheme
You have completed your Bronze and Silver Adventurous Journey requirements
Your physical capability will allow you to complete a 6 day hiking expedition
You have demonstrated competence hiking in bush and urban settings
You have your Award Leader's approval to undertake The Urban Odyssey as your Gold Adventurous Journey

EXPEDITION DETAILS

Dates & Locations

Start Day 1 Sunday 15th December 2024. 9am
Practice Hornsby Park, 203 Peats Ferry Rd, Hornsby.

Finish Day 2 Monday 16th December 2024. 3pm
Practice Berowra Oval, Berowra Waters Rd, Berowra.

Please Note: The end of Day 2 indicates the end of the Practice Journey. Participants will return home for the night to recommence the next morning.

Start Day 3 Tuesday 17th December 2024. 8am
Qualifying Cowan Station, Pacific Highway.

Finish Day 6 Friday 20th December 2024. 2pm
Qualifying Milsons Point Station, Corner of Alfred St South and Burton St.

Transport

Participants need to make their own transport arrangements to and from each start and finish location.

Both the Practice and Qualifying Journeys start and finish in close proximity to train stations; participants are welcome to arrive and depart by public transport with the permission of their parent/guardian.

Participants will be provided with an Opal Card for any public transport used while on their expedition.

Equipment

Our comprehensive list of recommended camping and clothing gear can be found here:

GEAR LIST

We provide:

Opal Card lanyard
Maps, compasses and route planning sheets
Trangia stoves, pots and fuel
Team mobile phone & iPad
Adventurous Journey Logbook
Toileting kit
Comprehensive First Aid Kit & Emergency Communication Devices

You provide:

Clothing and camping equipment*
Food for the duration of the journey**
Any personal medication and toiletries
Transport to and from the starting and finishing locations

* Packs, tents, sleeping bags & mats are availble for hire in the Online Registration Form below.

**Dehydrated dinner meals are available for purchase in the Online Registration Form below.

Please Note: The Urban Challenge is not responsible for the loss or damage of any personal equipment.

Mobile Devices & Photos

We strongly suggest that Urban Odyssey participants use this opportunity as a chance to take a break from their phone. While we do allow devices to be brought on the expedition, we ask that participants please keep them tucked away, only to be used for urgent communication.

We also request that participants do not bring earbuds or speakers on the expedition. This journey is an opportunity for social connection and for participant to immerse themselves in an unfamiliar environment- we believe these devices hinder the access to these opportunites.

As part of the Urban Odyssey program, participants will take photos and have access to a shared album for downloading their captured memories. Participants are provided with a team iPad for taking photos and are welcome to bring a digital or disposable camera with them.

Photographs of the participants will be taken throughout the program and posted to the private online portal on our website for viewing by participants and parents/ guardians.

Selected photos may be used as marketing material on our website or social media pages. Please send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. if you do not consent to photos of the participant being posted publicly on our website or social media pages.

Team Allocation

The Urban Odyssey expedition teams can range from 4-7 students. Participants are welcome to nominate ONE friend or fellow student to be put in the same team with them while filling out the Online Registration Form below.

We intentionally create teams to provide our participants the chance to connect with young people outside of their friend group and school environment. We recognise that part of the purpose of an Adventurous Journey is to foster "enhanced social connection" and so will purposely split up large groups of friends into different teams wherever possible.

Pre-Expedition Briefing Session

All registered participants are asked to join us for a Pre-Expedition Briefing Session in preparation of their Urban Odyssey Gold Adventurous Journey. Conducted over Zoom with our Duke of Ed Coordinator, this 1-hour session will cover a range of topics such as an overview of the journey, tips for gear and food, an introduction to job roles and Gold Adventurous Journey expectations.

Participants will also find out which team they have been allocated to and will be invited to introduce themselves and ask any questions they have regarding the upcoming expedition.

Registered participants will be sent an email with the date and time of their Pre-Expedition Briefing Session in the 3 weeks prior to their journey.

All participants will also be sent an email post-session with a recording of the Zoom, a copy of the slides, their team allocation details and helpful resources on packing and preparation.

Expedition Updates

Participants will recieve a confirmation email once registered containing all of the information provided in the Online Registration form.

In the weeks leading up to their expedition, participants will receive a series of emails including an invitation to the Pre-Expedition Briefing Session. These emails will include important information and should be read thoroughly to ensure the information is understood and any issues or changes have been addressed.

We recommend that you add This email address is being protected from spambots. You need JavaScript enabled to view it. to your email contacts to ensure these emails don’t end up in the Junk Folder. Please don’t hesitate to contact us if you haven’t received any emails in the 2 weeks before your journey begins!

Parent/ Guardian Online Interation

All parents/ guardians will have the opportunity to watch the progress of their child/ ward's team by using our online portal. In the weeks leading up to the expedition, login details for our website will be sent out and parents will be able to read the teams daily blog, view photos and videos from each day and be a part of our parent challenges!

At the end of the journey, participants will be able to log in to the portal to download their blogs and photos from the journey, as well as continue accessing any expedition resources,such as maps and daily itineraries.

Journey Report & ORB Approval

The Duke of Edinburgh International Award requires participants to submit ORB Assessor Approval requests for both their Practice and Qualifying Journeys in order to complete the Gold Adventurous Journey.

When submitting a request for a Qualifying Journey, you will need to upload and attach your Journey Report file:

If you are unable to upload your Journey Report due to size limitations, you can email the file directly to This email address is being protected from spambots. You need JavaScript enabled to view it. and we can discuss the process from there.
If we receive an ORB Approval Request without your Journey Report attached (and we haven’t received your file yet via email), we will send you an email requesting you to attach the file or email it directly.
Your Qualifying Journey ORB Approval Request will not be approved from our end until we have recieved your Journey Report.

The Urban Challenge currently do not require a Journey Report for your Practice Journey but please check with your Award Leader as they may have different requirements.

The Urban Challenge Assessor Details are as follows:

Assessor Name: The Urban Challenge
Supervisor: Duke of Ed Coordinator
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

SAFETY INFORMATION

Safety & Staffing

As a leading professional outdoor organisation, safety is paramount in every program offered by The Urban Challenge. For our Urban Odyssey Expedition, participants are accompanied by a qualified Guide and receive support from a Program Coordinator and a Logistics Team. All of our staff members are qualified professionals, trained in relevant First Aid and verified according to the requirements of the NSW Working with Children Check.

The Duke of Edinburgh International Award stipulates that Adventurous Journey teams must consist of a minimum of 4 participants and a maximum of 7. Each Urban Odyssey Guide is assigned two teams (with a combined total of up to 14 students) and will accompany both teams for the duration of the expedition.

Our participant to adult ratios for bushwalking have been developed in line with the NSW Adventure Activity Standards, as well as with our own internal risk management policies. We maintain current and comprehensive Risk Management and Emergency Response Plans.

Medical Assistance

Any initial First Aid will be provided by the attending Guide. Parent/guardians will be consulted/ advised as appropriate and required.

In the event of a student requiring further medical assistance, The Urban Challenge will access care through either the closest hospital to the location of the incident, a local private medical practice, a private hospital or ambulance if deemed necessary. However, as parts of the expedition are conducted in remote areas, there may be significant delays until additional medical assistance can be accessed.

Parents will be contacted as soon as possible in the event of a student requiring further medical assistance.

MEDICAL INFORMATION

IT IS A REQUIREMENT THAT A PARENT/ GUARDIAN READS THROUGH THE FOLLOWING:

Personal & Medical Information

It is worth emphasising that an Adventurous Journey, by its very nature, has an element of risk. It is important that this risk is properly identified, assessed, and managed to reduce the likelihood of an incident or emergency occurring, and to mitigate the consequences if an incident or emergency does occur.

By entering current and accurate Personal and Medical Information, you are assisting us to reduce the likelihood of an incident or emergency occurring that impacts the participant/s.

Please Note: We may contact you to obtain additional details and/or to make arrangements for the expedition. While we endeavour to make The Urban Odyssey accessible to all participants, we may not be able to safely accommodate some conditions due to the physical and remote nature of the journey.

Participant Competency & Physical Capability

The Urban Odyssey expedition includes sections of strenuous hiking marked by uneven surfaces, steep terrain, and significant distances which all contribute to the expedition’s challenging nature. Participants must be able to demonstrate self-sufficiency by carrying all of their essential gear and managing their sustenance and hydration effectively.

Furthermore, specific parts of this journey are held in remote areas, emphasising the need for participant preparedness, competency and physical capability.

Prescription Medications

Please ensure prescription medications are brought in sufficient quantities with instructions and spares to cover the length of the program. In general, medications should not be suspended or paused during the expedition.

Please enter details of any prescription medications into the Online Registration Form below, including if the participant requires adult supervision while dispensing medication.

Non-prescription Medications

An Urban Odyssey Guide may administer non-prescription medications when deemed appropriate. The non-prescribed medications we typically administer are paracetamol, ibuprofen, antihistamine, bite and itch creams, antiseptic creams, betadine and electrolyte hydration sachets.

Please send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. if you do not consent to these non-prescription medications being administered to the registered participant while on expedition.

Privacy Policy

In order to run a safe and efficient camp for your child/ward, The Urban Challenge requires the collection of certain information. As we want to ensure this information is handled correctly, we have developed a detailed Privacy Policy:

PRIVACY POLICY

Further Information

For further information and helpful resources, please use the website's menu above to navigate through our detailed website.

You can also contact us with any questions or enquiries by emailing This email address is being protected from spambots. You need JavaScript enabled to view it.

Or follow our Facebook and Instagram page for regular updates on our programs!

PARTICIPANT DETAILS

First Name *

Last Name *

Gender *

Provide details (optional)

Date of Birth (dd-mm-yy) *

School

Other School

Participant Email *

Parent or Guardian Contact Email *

Please indicate all of the Adventurous Journeys you have completed *

Bronze Practice

Bronze Qualifying

Silver Practice

Silver Qualifying

None

Team Allocation Request

EMERGENCY CONTACT DETAILS (Parent OR Legal Guardian)

Primary Contact Details

Name *

Relationship *

Contact Phone Number *

Secondary Contact Details

Name *

Relationship *

Contact Phone Number *

MEDICAL INSURANCE

Medicare - Number *

Medicare - Number on Card *

Medicare - Expiry Date *

Private Health Fund - Name

Private Health Fund - Number

MEDICAL HISTORY

Asthma

Does the student suffer from Asthma? *

Asthma Severity *

Please provide details of signs, frequency, severity, triggers, medications, daily management plan, etc *

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Allergies

Does the student suffer from any allergies? *

Allergy Severity/Condition *

I will ensure my child/ward/self will bring an epipen on the program. *

Tick to confirm

Please provide details of allergen, signs, frequency, severity, triggers, medications and daily management plans, etc *

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Other Medical Conditions

Please provide details of any other condition / issue / injury / medications / etc relevant to the participant

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Dietary Requirements

Please tick any dietary requirements relevant to the participant.

Vegetarian

Lactose Intolerant

Other (please specify)

Please provide details of other dietary requirements *

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Is the participant's Tetanus current?

Yes

Swim Ability

Can the particpant confidently swim *

50m

A little

Not at all

Other Relevant Information

Please provide any other relevant information we may need to know.

HIRE EQUIPMENT

We are happy to be able to provide a range of hiking equipment for hire, including packs, tents and sleeping gear. This equipment will be given to participants on the first day of their expedition and collected on the last day.

Please Note: If you are sharing your tent, the other person must also check the Tent Hire box in their Registration Form as the hire fee is per person, not per tent.

Hiking Equipment Hire

Pack Hire ($35) - Wilderness Equipment Outbreak Pack

Tent Hire ($25 per person)

Sleeping Bag and Foam Mat Hire ($25)

PURCHASE EQUIPMENT

School Programs: The following optional equipment is available for purchase. Any items purchased will be available for collection on the first day of your program (if not delivered to the school prior). Items are not able to be posted.

Urban Odyssey: Items ordered will be available for collection on day one of your expedition.

XTM PERFORMANCE STASH || RAIN JACKET

Unisex rain jacket with a high waterproof and breathability rating.
Has a Ripstop outer layer, fully sealed seams, roll away hood and back vents.

RAIN JACKET

Rain Jacket - Adult S - 90cm Chest [$75]

Rain Jacket - Adult M - 95cm Chest [$75]

Rain Jacket - Adult L - 100cm Chest [$75]

PARENT OR GUARDIAN CONSENT

THE URBAN CHALLENGE CONSENT:

As part of this program run by The Urban Challenge, some of the activities undertaken during the program will be conducted by external activity providers, these may include swimming in patrolled or supervised areas, surfing lessons, dragon boating, escape room experience, ten pin bowling, cooking or dancing. Specific information about which activities are involved in your daughter/son/ward’s program can be obtained from your school or The Urban Challenge office via the contact details at the top of this form.

I consent to my daughter/son/ward participating in activities arranged by The Urban Challenge. I acknowledge that the activities may be of an adventurous nature. In signing this document I am aware of the general nature of these activities and that these activities represent a departure from the child’s normal routines and may be physically demanding. I am aware that these activities involve an altered or increased risk of illness, injury or death arising from an accident or event occurring during an activity or within the camp environment.

I acknowledge that The Urban Challenge, its instructors and staff undertake to exercise due care and skill to teach my daughter/son/ward proper outdoor techniques and to minimise exposure to known risks. I understand that all hazards and dangers associated with these activities cannot be foreseen or may be beyond the control of The Urban Challenge, its instructors or staff.

I understand that the activities arranged by The Urban Challenge might require the child to obey instructions and co-operate with its staff. I warrant that my daughter/son/ward has an ordinary ability to comprehend instructions given in English.

I agree that if my daughter/son/ward suffers injury or illness, The Urban Challenge can, at my cost, arrange medical treatment and emergency evacuation services as The Urban Challenge deems appropriate for my daughter/son/ward’s safety or well-being.

I also declare that I have read and understand the information within the parent information at the beginning of this online form, will read the equipment list for my daughter/son/ward’s safe participation and will ensure she/he attends with all the items listed. I also understand that it is a condition of participation to accurately complete the medical and consent form.

PARENT OR GUARDIAN CONSENT

It is a requirement that a parent/ guardian of the participants reads through and consents to the following conditions.

By ticking the consent box below:

I consent to my child/ward participating in activities arranged by The Urban Challenge as part of The Urban Odyssey Gold Duke of Edinburgh Award Adventurous Journey.

I acknowledge that these activities are of an adventurous nature and am aware that these activities will be physically demanding, held in remote locations and represent a departure from my child/ ward’s normal routines.

I am aware that these activities involve an altered or increased risk of illness, injury or death arising from an accident or event occurring during an activity or within the expedition environment.

I acknowledge that while The Urban Challenge and it's staff undertake due care to minimise exposure to known risks, not all hazards and dangers associated with these activities can be foreseen and/or may be beyond the control of The Urban Challenge and it's staff.

I understand that the activities arranged by The Urban Challenge require the participant to carry out instructions and co-operate with staff members. I warrant that my child/ward has an ordinary ability to comprehend instructions given in English.

I agree that if my child/ward suffers an injury or illness, The Urban Challenge can, at my cost, arrange medical treatment and emergency evacuation services as deemed appropriate for my child/ward’s safety and well-being.

I agree to read the equipment list with my child/ward and ensure they attend with all of the required items.

I understand that photographs will be taken of my child/ward and shared to The Urban Challenge online portal. I agree to contact The Urban Challenge if I do not consent to these photographs being used on social media or in marketing material.

I declare that I have read and understood the information underneath the 'Safety Information' and 'Medical Information' headings on this page.

I understand that it is a condition upon registration that I provide accurate and complete information about my child/ward while filling out the Online Registration Form.

Please tick to agree *

I have read, understood and acknowledge the above Urban Challenge Consent

PHOTOS TAKEN INDEMNITY:

Please tick to agree *

Some of the photos taken during The Urban Challenge-The Urban Odyssey may be used in general information and-or for promotional material. I will email The Urban Challenge-The Urban Odyssey to advise if I do not agree to this and will make my child aware that it is their responsibility to remove themselves from being in group and other photos that might be taken during the program.

Payment Information

Amount

Payment Method

Eway

Credit Card Number*

Expiration Date*

Card (CVV) Code*

Card Holder Name*

By registering for this event, I accept Terms and Conditions

My Urban Challenge Login

Urban Odyssey Combo December

BEFORE PROCEEDING, PLEASE ENSURE THE FOLLOWING:

Dates & Locations

Transport

Equipment

Mobile Devices & Photos

Team Allocation

Pre-Expedition Briefing Session

Expedition Updates

Parent/ Guardian Online Interation

Journey Report & ORB Approval

Safety & Staffing

Medical Assistance

IT IS A REQUIREMENT THAT A PARENT/ GUARDIAN READS THROUGH THE FOLLOWING:

Personal & Medical Information

Participant Competency & Physical Capability

Prescription Medications

Non-prescription Medications

Privacy Policy

Further Information

Primary Contact Details

Secondary Contact Details

Asthma

Allergies

Other Medical Conditions

Dietary Requirements

Swim Ability

Other Relevant Information

Payment Information